Wij zijn op zoek voor onze klant ,regio Mechelen, naar een Management Assistant
Duur: Einde 2026 met optie op verlenging
Budget : 360€/dag
Start: ASAP
Regime: voltijds
Maximale aanwezigheid op kantoor
Talen: ENG/NL
You act as a true “jack-of-all-trades”, able to manage multiple priorities, reduce operational workload, and ensure everything runs efficiently behind the scenes.
As a Management Assistant, you will support senior stakeholders and ensure the smooth day-to-day operations of the organization. This is a hands-on, senior-level support role combining executive assistance, administration, event coordination, and office management.
Responsibilities:
Executive Assistance
Manage complex agendas for multiple stakeholders
Schedule meetings and ensure logistics (rooms, materials, coordination)
Support leadership in day-to-day planning
Administration & Mailbox Management
Manage shared mailbox and prioritize incoming requests
Handle administrative follow-ups (POs, travel, onboarding processes, etc.)
Support hiring logistics (equipment, onboarding coordination)
Event Coordination
Organize and support internal and external events (e.g. company events, team meetings, customer events)
Coordinate all practical aspects (logistics, communication, planning)
Ensure smooth execution and follow-up
Office & Facilities Support
Manage office supplies and day-to-day office needs
Support facilities topics (badges, deliveries, post handling, vendors, etc.)
Ensure a well-functioning and organized workspace
Project Support
Support ad hoc projects (incl. L&D-related initiatives)
Provide administrative and operational assistance across teams
Communication
Act as central point of contact for internal and external stakeholders
Ensure smooth and structured communication flow
Requirements & Qualifications:
4 to 5 years of proven experience in a similar role as Executive/Management Assistant
Experience in a dynamic environment with multiple stakeholders
Ability to prioritize, structure, and manage high workload
Experience combining administration, coordination, and operational support
Must have skills:
Strong organizational and planning skills
Ability to manage multiple priorities simultaneously
Experience with executive support (agenda management, coordination)
Hands-on and proactive mindset
Strong communication skills (Dutch & English)
Solid knowledge of MS Office 365 (especially Outlook)
Ability to work independently and take ownership
Flexible mindset (no strict 9-to-5 mentality)
Nice to have skills:
Experience in event organization / coordination
Experience in office management / facilities support
Exposure to project support or L&D initiatives
Familiarity with tools like Copilot or automation tools
Experience in a fast-growing or corporate environment
