Voor onze klant te Mechelen zijn we op zoek naar een Executive Assistant.
Start: ASAP
Duur: tot eind 2026 met mogelijkheid tot verlenging
Regime: Voltijds, maximale aanwezigheid op kantoor
Beschrijving:
As an Executive Assistant, you will support senior stakeholders and ensure the smooth day-to-day operations of the organization. This is a hands-on, senior-level support role combining executive assistance, administration, event coordination, and office management.
You act as a true “jack-of-all-trades”, able to manage multiple priorities, reduce operational workload, and ensure everything runs efficiently behind the scenes.
Responsibilities:
Executive Assistance
o Manage complex agendas for multiple stakeholders
o Schedule meetings and ensure logistics (rooms, materials, coordination)
o Support leadership in day-to-day planning
Administration & Mailbox Management
o Manage shared mailbox and prioritize incoming requests
o Handle administrative follow-ups (POs, travel, onboarding processes, etc.)
o Support hiring logistics (equipment, onboarding coordination)
Event Coordination
o Organize and support internal and external events (e.g. company events, team meetings, customer events)
o Coordinate all practical aspects (logistics, communication, planning)
o Ensure smooth execution and follow-up
Office & Facilities Support
o Manage office supplies and day-to-day office needs
o Support facilities topics (badges, deliveries, post handling, vendors, etc.)
o Ensure a well-functioning and organized workspace
Project Support
o Support ad hoc projects (incl. L&D-related initiatives)
o Provide administrative and operational assistance across teams
Communication
o Act as central point of contact for internal and external stakeholders
o Ensure smooth and structured communication flow
Requirements & Qualifications:
• 4 to 5 years of proven experience in a similar role as Executive/Management Assistant
• Experience in a dynamic environment with multiple stakeholders
• Ability to prioritize, structure, and manage high workload
• Experience combining administration, coordination, and operational support
Must have skills:
• Strong organizational and planning skills
• Ability to manage multiple priorities simultaneously
• Experience with executive support (agenda management, coordination)
• Hands-on and proactive mindset
• Strong communication skills (Dutch & English)
• Solid knowledge of MS Office 365 (especially Outlook)
• Ability to work independently and take ownership
• Flexible mindset (no strict 9-to-5 mentality)
Nice to have skills:
• Experience in event organization / coordination
• Experience in office management / facilities support
• Exposure to project support or L&D initiatives
• Familiarity with tools like Copilot or automation tools
• Experience in a fast-growing or corporate environment
Interesse? Laat het ons vlug weten.
