Freelance Senior Office Manager

Are you an expert in event management and communication who can flawlessly support a top-tier network in the security sector? Seize this unique opportunity as a freelance Office Manager to steer the daily operations and strategic growth of x.

The Role

As Office Manager, you will take charge of the operational management of the association and serve as the linchpin in its daily operations.

Your tasks are highly diverse:

• Event Management: You take on the end-to-end organization of briefings, conferences, B2B meetings, and networking receptions, including logistics, VIP support, and on-site coordination both nationally and internationally.
• Member Engagement: You are the point of contact for members, handle onboarding, and ensure proactive, personalized follow-up on their questions and needs.
• Communication & Translations: You fluently write and translate (EN-FR-NL) newsletters and external communications, manage the website and LinkedIn, and create visuals in Canva.
• Administration & Data Management: You are responsible for basic invoicing, managing registration tools and payments, and ensuring flawless CRM management with strict adherence to privacy by design and compliance.
• Executive Support: You act as Personal Assistant (PA) to the Secretary-General, including diary management, correspondence, and meeting preparation.
• Stakeholder Management: You maintain high-level contacts with profiles from the corporate and public sectors (such as Defense, Police, and CEOs) and represent the association.

The profile we are looking for

• Language Skills: You have a native or full professional proficiency in both Dutch and French. Additionally, you have a strong command of English, enabling you to communicate and write effectively in all three languages.
• You are a proven expert in event management, project management, communication, and stakeholder management.
• You handle confidential information with the utmost discretion and have an excellent sense of diplomacy and protocol.
• You possess strong crisis preparedness, are flexible, and are willing to be available 24/7 during events or crisis situations.
• You have advanced knowledge of IT tools such as MS 365, Eventbrite, Filemaker, Mailjet, Canva, and LinkedIn.
• You work autonomously, take the lead where necessary, and continuously guarantee process quality and continuity.

Our client offers

• A long-term, full-time assignment on a freelance basis.
• A senior hybrid role with flexibility: you work from your own home office, combined with on-site presence at national and international meetings and events.
• An independent key position where you report directly to the Secretary-General (SG) and contribute significantly to the development of the association.